December 2025
2026 Call for Papers open.

March 31, 2026
Call for Papers close.

April 1, 2026
Exhibitor registration opens.

May 14, 2026
Authors notified of acceptance or denial of submissions. Apologies for the delay. We’re finalizing schedule details and will send out notifications as soon as possible.

May 2026
Attendee registration opens.

May 22, 2026
Signed Speaker contracts due to VDF Management office.

June 19, 2026
Presentation manuscripts, ready for publication, due to VDF Management office.

July 1, 2026
Early-bird registration fees end. Registration fees increase to full price July 2, 2026.

September 1, 2026
All pre-registration closes. Walk-up registration will be available on-site. (Note: Walk-up registration rates will increase by 20%.)
Lab presentation handouts due.