December 2025
2026 Call for Papers open.

March 31, 2026
Call for Papers close.

April 1, 2026
Exhibitor registration opens.

May 8, 2026
Authors notified of acceptance or denial of submissions.

May 2026
Attendee registration opens.

May 22, 2026
Signed Speaker contracts due to VDF Management office.

June 19, 2026
Presentation manuscripts, ready for publication, due to VDF Management office.

July 1, 2026
Early-bird registration fees end. Registration fees increase to full price July 2, 2026.

August 22, 2026
All pre-registration closes. Walk-up registration will be available on-site. (Note: Walk-up registration rates will increase by 20%.)
Lab presentation handouts due.